Terms and Conditions
Please read the following terms and conditions carefully. If you don't understand any part of it or have any questions at all, please email firstname.lastname@example.org
Completing the application form does not guarantee a table at the convention. You will be contacted regarding the outcome of your application and, if successful, will be invoiced. Unsuccessful applicants will be automatically added to the reserves list for the convention and contacted should a space become available.
Table price includes two free passes with the first full table booked (or one free pass per half table booked) and one pass (£25) per table after that, as well as one chair per person exhibiting.
Half table = 1 pass
Full table = 2 passes
Two tables = 3 passes
Three tables = 4 passes etc.
ADDITIONAL EXHIBITOR PASSES
Additional exhibitor passes can be purchased up to 13th October 2019. After that date, you will need to purchase normal weekend/day passes from our box office. Extra passes bought through the box office will be available for collection from the general ticket office at the convention.
The maximum number of people behind a table is four (two per half table), however we suggest two to three at any one time due to space. If you need more passes than this please contact us to discuss.
We are more than happy for creators to share tables, please make sure you fill in the table application with all the relevant details for both/all who wish to exhibit if successful. Alternatively, half tables can be booked which come with a single exhibitor pass included in the price. The maximum number of people behind a half table is two.
PAYMENT OF INVOICES
Payment will need to be received within 5 working days of the invoice being sent. If payment is not received within this time then the table/s will be released and offered to those on the reserve list.
SET UP TIMES AND ACCESS
The convention will be open to the public from 10am – 6pm on Saturday 9th Novemer and 10am-5pm on Sunday 10th November. Convention venues will be open for exhibitors to set up their tables from 12pm - 8pm on Friday 8th November and from 7.30am on Saturday 9th November. We will email you later in the year with information about access/loading permits. By booking a table with us, you agree to have it set up by no later than 9.30am on Saturday 9th, and not to take it down until 5pm on Sunday evening.
WALLS AND BACKING BOARDS
We are not able to attach signs, pictures, or any kind of poster to the walls of the venues. If you require a backing board (4ft wide by 6ft tall) these can be hired for £40, or you may bring your own.
We like to keep Thought Bubble a tidy, well-presented convention. Please bring your own tablecloth. If you are displaying products in boxes, please ensure that they are tidy and clean, and do not block aisles or fire exits, or other people's tables. Exhibitors need to remain behind the tables and must not approach customers from in front of the table, or encroach onto others' exhibiting space.
Thought Bubble is a family friendly event, so no adult material is allowed on display.
Due to venue requirements, all electronic items using mains power supply in any of the convention venues must be PAT tested, and proof of this testing must accompany the item (in either sticker or certificate form). If you request a table with electricity we will be unable to also fulfill your request to sit with friends as we need to group exhibitors using electricity around electrical outlets. So if you are considering booking electricity please consider whether you want it more than you want to sit with your friends.
WEBSITE ICONS AND INFORMATION
If your table is confirmed, please send us a website icon as soon as possible after this date. The dimensions for the icon are: 1 x JPEG image at 72dpi with dimensions of 200 x 200 pixels. If you want your table name to appear on the page, please include it in your icon. Please make sure you also send your website link with your icon.
Updates to the website cannot be made after 5th October 2019 so please try to ensure that details provided (web link, exhibitor icon, etc) are correct on submission, and received in advance of this date. Most icons are sent to us within two months of table confirmation being received. If you send us your icon after 1st July 2019 we cannot guarantee that your icon will be uploaded to the website immediately as it is a time consuming job and we are a small team with a lot of work to do! At this point we may wait until we receive a few late icons to upload them all at the same time.
CHANGES TO APPLICATIONS
We cannot make any changes to submitted applications after 5th October 2019. Applicants are responsible for making sure the details are correct on the form and Thought Bubble is not responsible for any mistakes that are made.
Cancellation of a table booking must be made before 5th October 2019, as after this date we will be unable to offer any refunds of payment. If you have any special requirements please state them on your booking form.
Please print or save a copy of these terms and conditions for your records.